Position of Administrative Assistant

We are looking for an enthusiastic administrator to join our team within the small, busy office of this charity situated near Godalming in Surrey.  The Trust provides grants to postgraduate classical music students to help support their studies, but we also run a popular scheme supporting concerts throughout the UK for the most outstanding of the Trust’s beneficiaries.

Reporting directly to the Trust Secretary, the successful applicant will be responsible for dealing with all aspects of the application process, ensuring the smooth running of meetings and auditions, assisting with the organisation of the recital scheme, dealing with financial processes and keeping all communications up-to-date and relevant, including on the Trust website.

This post would suit someone with previous administrative experience and good communication skills who can deal confidently with a range of people.  You will need to be proficient in using Office IT packages, with good levels of literacy and numeracy, and have experience of website maintenance and social media.  You will need to demonstrate excellent organisational skills, as well as a very keen eye for detail. An interest in and knowledge of classical music is desirable.

This position is part-time: 15 hours a week.  Salary: £11,750 per annum.  To start January 2022. There will be some scope for working from home but attendance at the office and at meetings in London will be required.

To apply, please submit a CV and covering email to deborahbacon@munstertrust.org.uk

Closing date for applications: 1st December 2021

WHAT THE ROLE ENTAILS

  1. Award Applications

Applications for postgraduate awards are received online and you will be responsible for the initial checks required. The busy time in the office is between February and April and absence for holidays during this time will be limited.

You will assist with planning the audition days which take place in London, to include inviting applicants to audition, liaising with the official accompanists and contacting audition venues regarding audition arrangements.  You will also need to attend the audition days and supervise the smooth running of the audition day itself.

After the end of the audition period, you will assist with the administration of the awards.

  1. Recital Scheme

You will help with the organisation of the Recital Scheme, liaising as necessary with both the musicians on the Scheme and with the clubs interested in booking the musicians. You will help to create webpages for promoting the artists.

  1. News Bulletins

You will assist with the preparation of news bulletins and reports for the website and for the Trustees.

  1. Website Maintenance

You will help to keep the Trust website up-to-date and research information as necessary.

  1. Finances

You will as required assist the Trust Secretary with financial recording using Excel. You will assist with other accounting matters as necessary to include assisting in the administration of instrument purchase loans. You may be required to assist with the review of Trust investments and reporting matters.

  1. General Trust Administration

You will be responsible for the taking of Minutes at meetings of the Trustees throughout the year. You will also be involved in other tasks as they arise under the guidance of the Trust Secretary.

PERSONAL REQUIREMENTS:

Essential:

Good communication skills, both written and spoken

A real flair for organisation and an attention to detail

A willingness to undertake a wide range of tasks and to prioritise appropriately

A good level of literacy and numeracy

A desire to be part of a small cooperative team

Desirable:

Experience in a similar administrative position

A knowledge of the classical music world

Some experience in handling investment reporting

A wish to take on greater responsibility in the future